How do you deal with templates?

Scenario: A department in my organisation has a template of a form saved as a Word document on SharePoint, they need various members of their staff to fill in this form online (most of them are restricted to Word Online) and save it separately whilst keeping a copy of the original blank for the next staff member to use.

It is worth bearing in mind that as far as IT skills go, my organisation may as well be a nursing home so the idea of copy & pasting a version to edit is too much for them to handle. (especially with SharePoints awkward ‘Copy To’ service)

How do you guys deal with templates?

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