The complexity of various business operations often creates great frustration among the users and most of the challenges often include bad usability, lack of collaboration, functional overlap of tools, poor integration and etc. The aim of any digital workplace is to reduce these challenges and offer a holistic and collaborative approach to support the business operations. SharePoint is a platform that offers internal tools and resources and helps to leverage out of the box features and customize templates and pages to create an engaging user experience. Today, more than 200,000 organizations use SharePoint development to offer content management, business solutions and social collaboration.
Understanding your team and business objectives
The continuous and exponential change in technology has made our lives both exciting as well as frustrating. But with Microsoft rolling our new SharePoint based solutions, it is hard for business managers to avoid the capabilities of the platform. If you have a clear notion of your organization’s needs, then you can easily decide on the most beneficial collaboration solution and work with it. Not only with the basic needs, SharePoint development also helps with creative types and offers the organizations with varied choices. It is here that Microsoft has offered their SharePoint collaboration technologies and especially the Office 365 Groups features. Determining which team should use which features of SharePoint can be challenging. But effective governance can help to sort this and also ensure that the intranet implementation is successful.
Hosting and collaboration environment:
Organizations that are shifting to SharePoint often face certain challenges that include where they are going to host the environment. Private cloud, Office 365 or on premises, each of them has their own advantages and disadvantages. Office 365 can be your first preference if you have some specific customization requirements or any third party integrations. Another most important thing that has to be considered is to design a collaboration environment that can help in improving the communication between various teams. Based on the team’s ability to collaborate, it is important to establish a roadmap for the company. Creating a long term roadmap with checkpoints and milestones will enable to phase advanced capabilities so that your employees can use it without being overwhelmed.
Often implementing new technology leads to failed experiments, waste of time and money. So, before investing into any technology, it is important to find that transformational technology, which can help meet the specific business needs. Since every business is different from the other and has their own tolerances for risks, keeping an eye open for latest features and customizing them according to the needs can help. Some out of the box features that SharePoint includes are web based forms, reusable content, search results web parts, branding and templates and etc.
Training and communications:
Once you have planned to implement SharePoint development, remember that it is not just about technology. You also have to put your marketing efforts and create a culture of collaboration. This would start with the leadership team who has to be very supportive of the changes. Find champions in your business and boost their enthusiasm. Pick low cost and highly effective solutions that can products quick results. Proper training and communications will surely make a difference.
2017 prediction and beyond:
Microsoft is making great efforts to enable collaboration and is also coming up with RMS encryption techniques. Business organization will adopt these latest technologies and allow mobility of data, people and etc. that also require SharePoint security strategies. Continuous efforts are being made to enhance data security policies for confidentiality, privacy, data loss protection, PII and PCI compliance and more.