Conference calling services have become a lifeline for many businesses as more and more companies are adopting cost-cutting activities. They certainly help minimize minimize expenses, allow for business continuity, increase productivity and make new ways to collaborate.
Call conferencing saves time. The time it normally takes for an employee to travel from one office to another is no longer part of the equation as there is no need to travel. No more man hours are lost due to delayed flights, trains, broken down cars or inclement weather. There are no more expenses associated with billeting the traveling employees in hotels. And there is no longer any need to re-arrange schedules to make up for the momentary loss of an employee due to traveling.
Conference calls come in different types depending on the needs of the company that requires the service.
1. Pay as you go service – This is ideal for those companies that use conduct call conferencing rarely as they only need to pay for what they would use. This type has two sub-types:
– 1. Toll free – participants dial a toll free number and enter a passcode and they can then join the conference
– 2. Non toll free – participants pay for their own calls
Most pay as you go plans require no intervention by an operator and there is no need to make any reservations. The lines are available anytime and the passcodes can be used again and again or can be changed depending on the decision of the company using the service. There are no set-up costs and the account can be used immediately. Usually, there are no long-term contracts and the company can change providers whenever they want.
2. Flat rate conferencing
This is perfect for those companies who regularly hold conference calling activities. They will have to pay a fixed rate monthly and use the facility as often as they like. The calls can last all day and the rates will be the same. They are allowed unlimited use of the service. This allows companies to be better able to control their costs as the fee is constant every month and there are no major surprises as far as the billing is concerned.
Conference calling can be very useful and can save companies and individuals a lot of time. Instead of needing days to assemble the needed participants for a face to face meeting, the assembly takes only minutes and any urgent matter can be discussed without delays.